Meet Gina: the Payroll Business Consultant

By Gina Beaman, Payroll Business Consultant, Workday Project

Fun Fact: I love the beach and sun, I try to go to a different island every year.

My area of expertise on the Workday Project team is everything related to payroll. To be more specific, I am tasked with making sure that anything being done in the Workday system doesn’t have the potential to negatively impact payroll. We all know how important it is for our employees to be paid and we want the transition from legacy HR systems to Workday to be as seamless as possible.

I am most excited to let go of the outdated paper process for personnel actions and embrace the upgrade to an electronic process with Workday. The change from paper to electronic will lead to improved processing times, resulting in more timely pay updates for employees.

 The project as a whole has brought a lot of positive advancements to our business processes that we hadn’t previously anticipated. Through the Workday configuration process we were able to look through our older systems and do a lot of necessary cleanup. The Family and Medical Leave process is an example of an area that has been thoroughly analyzed and will be greatly improved with Workday, making it easier for agencies to monitor and support employees’ benefits eligibility, entitlement and usage.

The transition to Workday is ultimately going to lead to more efficient human resource practices for Oregon state government. Not only has it been great to be a part of the Workday implementation process, but it has also been an amazing experience to be a part of the Workday Project team. Our team works in such a collaborative and positive manner, and we strive ensure that we meet our enterprise’s diverse needs.

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Meet the Training Unit: our “Fantastic Four”

By Shane Wallis (Business Training Lead, Content Instructional Design), Miguel Mendez (Business Transition Trainer), Jessi Fitts (Business Transition Trainer), and Tammy Maddalena (Business Training Lead, Content Delivery)

 Fun facts about us (featured in the photo below from left to right):

Shane: I enjoy woodworking, carpentry and landscaping.

Miguel: I have hung out with spider monkeys in the rain forest of Chiapas, in Mexico!

Jessi: I love pickles. I eat pickle popcorn, fried pickles and I’m thinking about trying pickle cupcakes.

Tammy: I design and create stained glass projects.

Our Training unit comes from very different backgrounds, and, individually, we bring a variety of experience to the overall project team: cross-agency, private sector and various positions thereof. We take a very collaborative approach to developing and delivering training so that we can consider things from every possible angle and perspective. Even though you may not see the training unit much before we launch just-in-time training prior to Workday go-live, we are very much involved in what is happening at agencies, boards and commissions and in several aspects of the project as a whole. The training unit, combined, has attended four Prosci Change Management courses, taught four Change Leader courses for state government professionals across the enterprise, presented at many Change Network meetings, and previewed the Workday system at nine of our largest agencies.

What we’ve learned throughout our time on the project is that Workday will be an amazing tool for all state government employees. Employees will now have access to their personal information and so much more. Having accessibility to things such as their total time in state government service, right at their fingertips, is going to be a huge win for everyone. No more needing to go to your manager or trying to find out who your HR representative is, just for one piece of data. And, we are going to be the ones who get to show you how to navigate this industry-leading system!

Now is the time in the training development process during which we work very closely with the functional area subject matter experts (“SMEs,” or otherwise referred to as “business consultants”), many of whom you have seen highlighted on this blog over the last several weeks. The rest of the project team has truly worked hand-in-hand with our unit along every step of the way toward the development and kick-off of training materials, as it is very important to be aware of every change throughout our configuration of Workday. Adaptability is key to making this implementation the best it can be and we are working to ensure the best training experience possible.

At this point in the implementation schedule, you will frequently catch us creating content for videos, building job aids, planning classroom instructor-led training, or contributing everywhere else we can on the project.

Training unit

Meet Dan: The Absence & Safety Business Consultant

By Dan Jones, Absence & Safety Business Consultant, Workday Project

Fun fact: I enjoy off-road and motocross riding. I find the steepest, gnarliest hill around, then see if I can get my motorcycle to the top!

I believe that Workday is going to move Oregon state government into an awesome future. I hope that all agencies, boards and commissions fully adopt Workday and willingly move all of their human resource processes into the system.

My role as the the Business Consultant for Absence and Safety means that I oversee how Workday will accommodate both areas of functionality for implementation. Because absence and safety are two different subjects, they deserve separate explanations within the Workday context:

Workday’s absence functionality will allow a state government employee to review their personal leave balances and to request time off. Managers will be able to view all of their employees’ approved time off in one calendar view. Managers may approve, send back or deny time off requests. All absence requests are transparent to the employee and manager through Workday’s reporting and analytics functions. Family & Medical Leave will also be maintained within Workday.

With the right strategies in place, Workday has the potential to help agencies reduce future incidences and injuries by giving them a robust reporting and analytical system. Agency safety committees, managers and safety professionals across state government will be able to focus on targeted danger areas and build strategies to address them. With one statewide system, we will now be able to analyze trends over a larger employee base to reveal potential safety training needs.

The best part of the Workday Project is the team I am currently working with. I appreciate everyone’s work ethic, intelligence and humor. I have learned a lot about many agencies that I was not previously exposed to and am excited to take this knowledge back to my home agency once Workday is up and running.

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